Paystub Regulation by State

Alabama

Workers in Alabama don't have a right to get a pay stub. If you have a union, you have many more rights. You may already have a right to a pay stub because your union negotiated it.

Alaska

 Workers must get a pay stub with their pay in Alaska. Your boss has to give you a pay stub every pay period. The "statement of earnings and deductions" must include:

  • Your rate of pay
  • Total wages ("gross wages" - before anything is taken out)
  • Pay check amount ("net wages" - how much is in your check)
  • Pay period - when it starts and ends
  • Hours worked during the pay period
  • Deductions for Federal tax, FICA (Social Security and Medicare), Alaska Employment Security Act, Board (meals) or lodging (housing), Advances (loans) and any other deductions (you should have authorized these)

If you have a union, you have more rights about your pay and, possibly, your paycheck. Talk to a shop steward or representative and read your contract.

Arizona

In Arizona, your boss only has to give you a pay stub if you are paid by direct deposit. If you are paid by direct deposit, you have to get a statement that tells you how much you made and what was deducted from your pay. If you have a union, you have many more rights. You may already have a right to a pay stub because your union negotiated it.

Arkansas

There is no law in Arkansas that a boss has to give you a pay stub showing what hours you worked, your rate of pay, or the deductions from your pay. If you have a union, you have many more rights. You may already have a right to a pay stub because your union fought for it.

California

Workers in California have a right to get a pay stub on each payday or semi-monthly. Workers, and former workers, also have a right to see and copy their own pay roll records which bosses are required to keep.

The written pay stub has to be given to you every pay day or semi-monthly and must include:

  • Gross wages
  • Total hours worked
  • Hourly rate
  • Piece rate and piece-rate units produced
  • All deductions
  • Net wages
  • Dates of the pay period
  • Employee's name and the last 4 digits of his social security number or an employee I.D. number
  • Legal name and address of the employer

Workers who are paid a salary and exempt from being paid overtime do not have to be given their total hours worked. Public (state, county, or city) workers do not have a right to pay stubs. If you have a union, you may have rights under your union contract. Domestic workers do not have a right to a pay stub.

Workers, and former workers, can ask to see and copy their own pay roll records which are kept by their boss, as required by the state. You can ask in writing or verbally (it's best to have written proof of your request). Your boss has to let you see your pay roll records within 21 days. You can be charged for the actual costs of copies. Public (state, county or city) workers do not have a right to see and copy their pay roll records. If you have a union, you may have rights under your union contract. Domestic workers (working in your boss's home taking care of the house or children) do not have a right to see pay roll records. 

Colorado

Private sector workers (who work for a private company) in Colorado have a right to get a pay statement in writing either with your pay or every month.

 The pay stub for private sector workers must show:

  • Total wages ("gross wages" - before anything is taken out) for the time period of the pay statement (not year-to-date)
  • Pay check amount ("net wages" - how much is in your check)
  • Pay period - when it starts and ends
  • A list of each deduction
  • Your name and social security number
  • Name and address of the employer

Migrant farm workers must be given a pay statement every time they are paid, listing:

  • Total wages ("gross wages" - before anything is taken out)
  • A list of all deductions taken out

Public sector workers (state, county, or local government) are not covered by this law. Independent contractors are not covered by this law. Union members may have additional rights. Talk to your shop steward and read your union contract.

Connecticut

Workers in Connecticut have a right to get a written record every time they are paid. 

Delaware

When a company has at least four employees, private sector workers have a right to a pay stub.

The pay stub has to show:

  • Total (gross) wages
  • A list of each deduction
  • Total hours worked in the pay period (only required for hourly workers)
  • Dates that the pay is for (pay period) 

The rules for pay stubs:

  • The statement has to be written down.
  • If it is given to you electronically (email or you go to a website to view it), you have to be able to keep it.
  • You can also ask for a written statement, instead of the electronic one.

State, county, and local government workers are not covered by this law. If your company has 3 or less employees, you are not covered by this law.

Florida

Workers in Florida don't have a right to get a pay stub. If you have a union, you have many more rights. You may already have a right to a pay stub because your union negotiated it. 

Georgia

Most workers in Georgia do not have a right to be given a pay stub. 
 Some temporary workers have a right to a pay stub (if hired by a temp agency, labor pool or by a company to do a temporary, unskilled job). 

If you have a union, you have many more rights. You may already have a right to a pay stub because your union negotiated it. 

Hawaii

Private sector workers in Hawaii have a right to get a written statement every time they are paid.

Your pay statement has to show:

  • Total wages ("gross wages" - before anything is taken out)
  • Total hours worked during the pay period
  • Overtime hours and pay
  • Straight-time pay
  • Any other pay
  • Amount of pay ("net wages" - how much is in your check)
  • A list with the amount and reason for each deduction
  • Dates that the pay is for (pay period)
  • The date you are paid

If you want, you can agree in writing to get the wage statement in an electronic form (such as email or where you log-on to a site to read the pay statement). The law does not cover public employees who work for the Federal, Hawaiian, or local government. If you have a union, you may have more rights negotiated in your contract. Talk to a shop steward or representative.

Idaho

Workers in Idaho have a right to a statement every time that you are paid (but it doesn't require as much information as it should). The pay statement only has to show each deduction that was made from your pay.

Illinois

Private sector workers in Illinois have a right to a statement showing deductions from their pay, but not their pay rate, how many hours they worked, or how much overtime they earned. The law does not cover employees of the State of Illinois or the Federal government, but local government workers are. 

Indiana

Workers in Indiana have a right to a pay statement each pay period. 

The statement must include:

  • Hours worked by the employee
  • Wages paid
  • Deductions made each pay period

If your boss issues pay statements electronically (for example, by email or where you log-in to a website), your boss has to make sure you have access to computers and printers during your work time. If you have a union, you may have more rights under your union contract. Ask a shop steward or representative and read your contract. 

Iowa

Workers in Iowa have a right to get a pay statement every regular payday. 

Your pay stub must include:

  • The hours you worked
  • The total wages (“gross” wages – before anything is taken out)
  • The deductions taken from your check

Workers who do not have a right to overtime under the Fair Labor Standards Act and who don’t get paid anything extra for extra hours (in other words, get paid a salary) do not have to be told their total hours worked. You should get your pay statement at work, by mail, or at some other agreed upon place and time. Your boss can give your pay statement electronically (email or posting to a site), if you can freely print the statement.

Kansas 

Kansas workers have a right to an itemized statement that shows deductions to their pay if they ask for it.

Kentucky

Kentucky employers with 10 employees have to give a pay statement that shows deductions from pay. You have a right to get a written statement every time you are paid with a list showing the amount and reason for each deduction.

Louisiana 

There is no law in Louisiana that a boss has to give you a pay stub showing what hours you worked, your rate of pay, or the deductions from your pay.

If you have a union, you have many more rights. You may already have a right to a pay stub because your union fought for it. 

Maine

Workers in Maine have a right to be given a written pay stub every time they are paid.

The pay statement has to show:

  • Dates that the pay is for (pay period)
  • Total hours worked 
  • Total earnings ("gross wages" - before anything is taken out)
  • A list of what's taken out of your earnings (deductions)

If you are paid by direct deposit, you also have the right to get an accurate record of the transfer of money into your account and when the transfer is made as well as all the information required in a pay stub. If your boss gives you the statement electronically (email or on a computer), you have to be able to print it out for free.

Maryland

Workers in Maryland have a right to get a pay stub every pay day. 

The pay statement must show:

  • Total wages ("gross earnings" - before anything is taken out)
  • What's taken out of your earnings (deductions) 

Massachusetts

Workers in Massachusetts have to be given a pay stub every time they are paid.

The pay stub must show:

  • Name of employer
  • Name of employee
  • Date of check (including the day, month and year)
  • Number of hours worked during the pay period
  • Hourly rate
  • Deductions or increases made during the pay period

Michigan

Workers in Michigan have a right to a pay stub at the time they are paid.

The pay stub must show:

  • Hours worked by the employee
  • The gross wages paid
  • Dates for which payment is being made (pay period)
  • A list of deductions

Farm workers picking by hand have to be given a statement of the total number of units harvested by the employee. Your boss can give you the pay stub electronically (email or logging onto a website), but you must be able to print it out at the time that the wages are paid. The way you get pay stubs has to be the same for all employees.

Minnesota

Workers in Minnesota have the right to a pay stub every time they are paid.

Your pay stub has to show:

  • Name of employee
  • Hourly rate of pay
  • Yotal hours worked
  • Gross pay
  • List of deductions
  • Net pay
  • Ending date of the pay period
  • Employer's legal name and the name they do business as (dba), if different

There's a law for railroad workers that says that railroad corporations doing business within Minnesota must give a statement with each paycheck that shows the amount, reason, and dates covered for each deduction. Your boss can give you the pay stub electronically (email or logging onto a website), but you must be able to review it and print it on a company computer during work time.

Mississippi 

There is no law in Mississippi that a boss has to give you a pay stub showing what hours you worked, your rate of pay, or the deductions from your pay. If you have a union, you have many more rights. You may already have a right to a pay stub because your union fought for it.

Missouri 

Workers in Missouri have a right to a statement showing the total amount of deductions from their pay at least once a month. This isn't enough information to make sure that you are being paid correctly, but it's a start.

Montana

Workers in Montana have a right to a pay statement every time they are paid. The pay statement has to show the amount and reason for each deduction from the pay. If there aren't any deductions, the statement must say that there are no deductions. This isn't enough information to make sure that you are being paid correctly, but it's a start.

Nebraska

There is no law in Nebraska that a boss has to give you a pay stub showing what hours you worked, your rate of pay, or the deductions from your pay. If you have a union, you have many more rights. You may already have a right to a pay stub because your union fought for it.

Nevada

Workers in Nevada have a right to get a statement every time they are paid that shows each deduction from their total pay. If you ask in writing, you have a right to get more information:

  •             Gross pay including other compensation (services, food, housing, or clothing)
  •             Deductions
  •             Net cash wage or salary
  •             Total hours employed in the pay period by noting the number of hours per day
  •             Date of payment

Your boss has to give you the information within 10 days. 

New Hampshire

Workers in New Hampshire have a right to a statement every time that you are paid (but it doesn't require as much information as it should). The pay statement only has to show each deduction that was made from your pay. 

New Jersey

Workers in New Jersey have a right to a statement every time that you are paid (but it doesn't require as much information as it should). The pay statement only has to show each deduction that was made from your pay.

Public workers (federal, state, county, and municipal) are not covered.

New Mexico

Workers in New Mexico have a right to get a written record every time they are paid.

The pay stub must show:

  • Name of the employer
  • Gross pay (total pay before anything is taken out)
  • Number of hours worked by the employee
  • Total wages
  • Total benefits
  • List of all deductions

New York

Workers in New York have a right to a statement every time you are paid.

The pay statement has to show:

  • Gross wages
  • Deductions
  • Net wages

It's better to get more information (especially the hours and days you worked and name and contact information for the employer). You have a right under this law to get an explanation of how their pay was calculated -- if you ask. So, every time you have a question about your pay, go to your boss or payroll office and ask for a complete explanation, in writing.

According to the N.Y. State Department of Labor, your boss can give you the pay statement on computer (instead of giving you a piece of paper). You have to be able to look at it and print it for free during your work time.

Railroad workers have a right to a statement every payday that shows:

  • Accrued total earnings for the year, to date
  • Taxes withheld, to date
  • Listing of the daily wage (and how it was computed) 

North Carolina

Workers in North Carolina have a right to a statement for every pay period that shows itemized deductions to the pay.

North Dakota

 Workers in North Dakota have a right to a pay statement every pay period.

The statement must show:

  • Hours worked
  • Rate of pay
  • State and federal deductions
  • Other deductions

Ohio

The Ohio legislature passed a law that guarantees a paystub (showing earnings due and the amount paid) for minor workers (under 18 years old). There is no law in Ohio that an employer must give workers a paystub after they turn 18 showing what hours you worked, your rate of pay, or the deductions from your pay. If you have a union, you have many more rights. You may already have a right to a pay stub because your union fought for it.

Oklahoma

Workers in Oklahoma have a right to a statement for every pay period that shows itemized deductions to their pay. 

Oregon

Workers in Oregon (except Federal employees) have a right to an itemized statement with amount and purpose of each deduction from their pay when they are paid wages, commissions, or salary for the pay period. Farm workers (when harvesting) have a right to a written statement showing their total pay and each deductions. Workers, including former employees, also have a right to get a statement showing how much you were paid for the last year. You can ask any time during the year.

Pennsylvania

Workers in Pennsylvania have a right to a pay statement with every pay.

The statement has to show:

  • Hours worked
  • Wage rate
  • Gross wages
  • Any reductions ("allowances") to the minimum wage
  • Deductions
  • Net wages (how much the check is for)
  • Beginning and ending dates of the pay period

Rhode Island

Rhode Island workers must be given a pay stub on each regular payday.

The pay stub must show:

  • Each deduction with the reason for the deduction
  • Hours worked during the pay period

For workers in commercial construction, the pay stub must also show their hourly rate of pay.

The pay stub does not have to include the hours worked (only the deductions) for:

  • Police, fire and emergency workers for local governments
  • Workers at summer camps that are open less than 6 months/year
  • Farm and nursery workers
  • Workers paid a salary and exempt from FLSA
  • Truckers, mechanics, and helpers who are covered by US Dept of Transportation rules
  • Car sales people who are exempt from FLSA

 

South Carolina

Most workers in South Carolina have a right to get a statement for each pay period that shows their gross (total) pay and the deductions made from it. Employers who do not have at least five employees at all time for the past year do not have to give pay stubs. Domestic workers in private homes do not have a right to pay statements. 

South Dakota

There is no law in South Dakota that a boss has to give you a pay stub showing what hours you worked, your rate of pay, or the deductions from your pay. If you have a union, you have many more rights. You may already have a right to a pay stub because your union fought for it.

Tennessee

 There is no law in Tennessee that a boss has to give you a pay stub showing what hours you worked, your rate of pay, or the deductions from your pay. If you have a union, you have many more rights. You may already have a right to a pay stub because your union fought for it.

Texas

Workers in Texas have a right to a written earnings statement for each pay period.

The statement must be signed by the employer or a representative and include:

  • Name of the employee
  • Rate of pay
  • Total amount of pay earned during the pay period
  • Any deduction made from the employee's pay and the purpose of the deduction
  • The amount of pay after all deductions are made (net pay)
  • If paid by the hour, the total number of hours worked or if paid piece rate, the total number of units produced by the employee during the pay period

Utah

Most workers in Utah have a right to a statement on every payday that shows the total amount of each deductions to their pay. Public (state, county, local government) employees are not covered by the law. Domestic workers and farm workers (including dairy, stock, and poultry farms) are not covered by the law. An employment contract (including union contracts) that outlines how a worker is paid takes precedence over this law.

Vermont

Vermont employers have to give workers a pay statement with every payday that includes:

  • Gross pay
  • Hours worked
  • Hourly rate
  • Each deductions listed separately (this includes listing the number of meals which the worker is charged for and the total meal deduction (unless the worker is charged a weekly rate)

The pay statement can be electronic (on a computer), instead of paper, if the worker can access the pay statement at the time he gets paid and the statement can be accessed and printed by workers for free. The employer also must protect the workers' confidential information from being read by anyone else.

Virginia

Employers must give workers a written statement (pay stub) -- only if the employee asks for it. The pay stub has to say:

  • Gross wages earned during the pay period
  • Amount and reasons for each deduction

Washington 

All workers in Washington have a right to a pay stub each time they are paid.The pay stub must show:

  • Rates of pay (including hourly, salary, commission, piece rate) 
  • Hours or days worked, with regular and overtime hours shown separately
  • Gross pay
  • All deductions
  • Pay period covered and date of pay

Farm workers' pay stubs also must show the employer's name, address and phone number. If you are paid by direct deposit, you still must get a pay stub. If the pay stub is electronic (email or signing into a website), you have to have access to a computer to see it. Employers also must keep your pay records for three years. You have a right to see the records within 10 days of when you ask (either in writing or verbally).

West Virginia

Wisconsin

Wyoming